Since July 19, 2014, a new Registration Procedure on the official website of customers has been in effect (the corresponding order was registered with the Russian Ministry of Justice on June 6).

The old rules are no longer valid

In connection with the publication of a new order, the Ministry of Economic Development of Russia and the Treasury of Russia, by order No. 305/9n dated May 28, 2014, declared the previous Procedure for registering users on the official website of the Russian Federation on the Internet to post information about orders for the supply of goods, performance of work, provision of services www .zakupki.gov.ru (approved by order of the Ministry of Economic Development of Russia, the Treasury of Russia dated August 10, 2012 No. 508/14n).

So, the currently valid Registration Procedure on the website www.zakupki.gov.ru (hereinafter referred to as the Registration Procedure) applies to customers and other persons who are subject to the Federal Law of April 5, 2013 No. 44-FZ “On the contract system in in the field of procurement of goods, works, services to meet state and municipal needs,” with the exception of suppliers (contractors, performers). It contains rules for presenting and changing information about the organization.

Who uses the Registration Procedure

Registration of procurement participants, publication of information about them on the official website, verification of documents of procurement participants is carried out by the Treasury of Russia. The following public sector organizations are registered on the official website and provided (through authorized persons) with electronic signature verification key certificates:

Federal government bodies, government bodies of constituent entities of the Russian Federation, local government bodies (including territorial ones);

Management bodies of state and territorial extra-budgetary funds;

State, budgetary, autonomous institutions;

State corporations and companies (including Rosatom);

State, municipal unitary enterprises;

Specialized organizations;

Official website operator;

Operators electronic platforms;

Banks issuing bank guarantees in accordance with Article 45 of Law No. 44-FZ;

Audit and control bodies in the field of procurement, which are specified in Part 1 of Article 98, Part 1 of Article 99 of Law No. 44-FZ;

Other legal entities in accordance with Part 5 of Article 15 of Law No. 44-FZ within the limits of their powers;

Organizations in the authorized (share) capital of which the share of the Russian Federation (subject of the Russian Federation) is at least 25 percent, if it is necessary to make purchases under Law No. 44-FZ in cases established by law.

Legal entities that are subject to the provisions of the Federal Law of July 18, 2011 No. 223-FZ “On the procurement of goods, works, services by certain types of legal entities” (hereinafter referred to as Law No. 223) must also register on the website www.zakupki.gov.ru -FZ), but which did not post on the official website a legal act regulating the procurement rules.

This includes:

Subjects of natural monopolies;

Organizations carrying out regulated activities in the field of electricity supply, gas supply, heat supply, water supply, sanitation, wastewater treatment, disposal (disposal) of solid household waste;

Business companies in the authorized capital of which the share of participation of the Russian Federation, a constituent entity of the Russian Federation, or a municipal entity exceeds 50 percent;

Subsidiary business companies, in the authorized capital of which more than 50 percent of the shares in the aggregate belong to the above-mentioned legal entities.

Information about the institution

To register on the official website, the relevant government organizations or institutions submit information about themselves to the Federal Treasury, containing the details provided for in subclause “e” of clause 2.5 of the Registration Procedure.

The details that treasury specialists check include:

Information number assigned by the organization that generated the document;

Date of preparation;

Full and abbreviated (if any) name of the organization or institution;

Special code (for a participant in the budget process, chief manager or bank);

OGRN, INN and KPP;

OKFS and OKOPF codes;

Organization type code in accordance with the list (for example, a budgetary institution has code 03, state-owned - 08, autonomous - 10);

Name of the federal government body, government agency of a constituent entity of the Russian Federation, local government body, management body of the state extra-budgetary fund under whose jurisdiction the organization is located;

Full name of the Federal Treasury body at the place where the document was submitted, indicating the code according to the COFK;

The date from which the information about the organization specified in the information should be put into effect;

Type of activity code according to OKVED;

The powers of the organization in the field of procurement (customer, authorized body, etc.);

Organization location address and OKTMO code.

Information about themselves provided by organizations should not contain information constituting a state secret.

Signature Verification Key Certificates

Electronic signatures are required for customers to work on the specified site within the scope of their powers in the field of procurement. The Federal Treasury authority issues certificates of electronic signature verification keys to authorized persons of the customer in the event of a positive result of checks of the documents submitted for their receipt. The verification key certificate contains, among other things, details that define the authority.

1. For the organization’s powers in the field of procurement, one of the possible values ​​is indicated. For example, customer, authorized body, authorized institution, bank, etc.;

2. For an authorized person of the organization, one or more of the following values ​​are given:

Organization administrator;

Authorized specialist;

Specialist with the right to approve purchases;

An official with the right to sign a contract or certify its preliminary version (as well as a civil law contract of a budgetary institution, contract);

A specialist with the right to send a draft contract (civil contract) to a procurement participant.

Alteration

The registration procedure regulates changes in information about the institution (Section III). If the information in the Unified State Register of Legal Entities changes from January 1, 2015, the Federal Treasury will automatically adjust information about the organization regarding the following details:

Full name, OGRN;

Code according to OKOPF and OKVED;

Organization location addresses.

Please note: the Federal Treasury may suspend an institution’s access to the official website if copies of documents confirming changes in information (details) are not provided within five working days.

Summary

The registration procedure establishes what actions institutions must take to gain access to the official website as customers for placing orders for the supply of goods (works, services). Access is provided by the Federal Treasury. All data is authenticated before being granted access.

In this article we will consider the capabilities of a contract service specialist in the UIS, in open access and after registration on the portal of the unified information system.

Now it is difficult to imagine the existence of public procurement without a unified information system (hereinafter referred to as the UIS). EIS is the successor to the all-Russian official website. Both resources are aimed primarily at automating government procurement. The new, improved system went live at the beginning of 2016 at the same address as the official procurement website, zakupki.gov.ru.

The purpose of the changes was to simplify the work of everyone involved in government procurement. And this manifested itself already during the transition - registered OOS users switched to the new information system unnoticed by them - operators transferred all user registration data to the UIS without the participation of the latter.

What is available without registration in the EIS

Without logging in account, you can use many useful resources.

First of all, all laws, orders, clarifications of regulatory authorities, etc. can be found in the public domain. in the field of procurement. .

Any lists necessary for the contract manager are also located here, for example, a register of unscrupulous suppliers, a list of financial organizations, etc.

And of course, all the information about the stages of past and current procurements has been collected, as well. In particular, information on the following procedures is available to everyone:

• register of customer organizations,
• direct procurement,
• public discussions of large purchases,
• complaints,
• scheduled and unscheduled inspections,
• inspection results,
• supplier identification protocols,
• contracts,
• customer reports.

Using open system data, contract service specialists can draw up their orders after analyzing similar purchases. In addition, customers use information about concluded contracts when calculating the initial (maximum) purchase price in a costly manner.

After registration in the EIS

In order not only to use the data, but also to carry out the procurement procedure, customers need to register their institution in the system.

According to the UIS user manual, the customer has several categories of users, and each user has his own list of powers:

• the organization administrator, who, in particular, can block or add new customer users and assign them rights to perform certain operations;
• an authorized specialist has the right to act within the framework of the access granted to him by the administrator;
• specialist with the right to approve purchases;
• an official with the right to sign a contract;
• specialist who has the right to forward the contract to the procurement participant.

It is worth considering in detail the list of capabilities of authorized contract service specialists. In the UIS, they can perform the following actions in the system:

• place purchases on the website;
• place information in the register of contracts (about changes, execution or termination);
• coordinate the placement of information;
• study additional information about procurement (data on participants’ failure to provide information about beneficiaries, subcontractors and unilateral decisions on termination);
• Generate reports and view reports from others.

Read the latest comments on hot topics in the field of public procurement in magazine "Goszakupki.ru"

Authorized Certification Authority

Federal Treasury Department

Tomsk, Lenin Ave., 27

This sample order is a recommendation. However, in order for an authorized person of an organization to receive a certificate of an electronic signature verification key from the Authorized Certification Center (hereinafter referred to as the ACA) of the Federal Criminal Code for the Tomsk Region, the order must contain the following key points:

Full name of the organization;

Official abbreviated name, if available;

The phrase “Give the right to electronic signature”;

Full name of authorized persons (written in full);

The number of persons entitled to electronic signature is determined by the organization independently, but must be at least 2 people in order to replace the main employee

When preparing an order using this sample, please take into account:

If an authorized employee will sign electronic documents in the SUFD DUBP, EDMS FC, then he is included in clause 2;

If an authorized employee will sign electronic documents on the All-Russian Official Website (hereinafter referred to as the OOS) *****, then he is included in clause 3 indicating all his powers on the OOS (Appendix 1);

If an authorized employee will sign electronic documents on the official website for posting information about state (municipal) institutions *****, then he is included in clause 4 indicating all his powers on the State Medical University website (Appendix 2);

If an authorized employee signs electronic documents in the PPO SED FC, SUFD DUBP, on the websites *****, *****, then he is included in clause 2, and in clause 3, and in clause 4 c indicating all his powers on the CAB (Appendix 1) and GMU (Appendix 2).

A certified copy of the organization’s order is submitted to the UTC UFK for the Tomsk region.
Name of company

(full and official abbreviated name)

ORDER

Date No._______

On granting the right to electronic digital signature

In order to implement electronic document management with the Federal Treasury Department for the Tomsk Region and place orders, perform work, provide services for state and municipal needs

I ORDER:

1. Assign the duties of the Workplace Administrator to ensure uninterrupted operation of software and hardware, storage, accounting of electronic documents and information protection to

and in his absence

2. Grant the right to sign electronic documents with the provision of an electronic digital signature in the PPO SED FC, SUFD DUBP

with the right of first signature of the following employees:

position Full name (full name)

position Full name (full name)

with the right of second signature of the following employees:

position Full name (full name)

position Full name (full name)

3. Grant the following employees the right to sign electronic documents with the provision of an electronic digital signature on the all-Russian official website *****:

position Full name (full name)

position Full name (full name)

with authority* _

___________________________________________________

4. Grant the right to sign electronic documents with the provision of an electronic signature on the official website (www. *****) to the following employees:

position Full name (full name)

with authority**________________________________________________________________

__________________________________________________

position Full name (full name)

with authority** __________________________________________________

__________________________________________________

5. In their activities, these employees shall be guided by the legislation of the Russian Federation, keep secret the private keys of the electronic digital signature and comply with the rules for operating cryptographic information protection means.

6. Entrust control over the execution of the order to

position, full name

The following have been familiarized with the order:

_________________________________________________________________

Note:

* Appendix 1 Roles of organizations, roles of users. OOS website *****

** Appendix 2 User roles. GMU website *****

Annex 1

Roles of organizations

Roles of organizations indicated in EDS key certificates:

· "Customer"– state (municipal) customer – used for a participant in the budget process placing orders for the supply of goods, performance of work, provision of services at the expense of budgetary funds and funds received from income-generating activities, as well as for an organization with a share of state participation, a unitary enterprise , subject of natural monopolies;

· "Authorized body"– applies to the federal executive body, the executive body of the subject Russian Federation, local government authority authorized to perform functions of placing orders for state or municipal customers;

· "Specialized organization"– applies to a legal entity that a state (municipal) customer or an authorized body (if such a right is provided for by the decision on the creation of an authorized body) attracts on the basis of a state or municipal contract or on the basis of a civil law contract to perform the functions of placing an order by conducting procurement for the right to conclude a state or municipal contract;

· "Control body"– applies to a federal executive body, an executive body of a constituent entity of the Russian Federation, a local government body of a municipal district, a city district authorized to exercise control in the field of placing orders;

· "Financial authority"– applies to the financial body of a constituent entity of the Russian Federation (municipal entity), the management body of a state extra-budgetary fund, confirming the correctness of the authorized body’s indication of state (municipal) customers for whom the relevant authorized body places orders;

· «» – applies to a legal entity that, on the basis of a state contract, provides services for maintaining the all-Russian official website and ensuring its functioning;

· «» – applies to a legal entity that ensures the functioning of electronic platforms and operates on the basis of the Agreement on the functioning of electronic platforms for conducting open auctions in electronic form, concluded between the federal executive body that carries out regulatory legal regulation in the field of placing orders and the federal executive body authorized to exercising control in the field of placing orders (on the one hand) and by operators of electronic platforms (on the other hand).

User Roles

User roles indicated in digital signature key certificates:

· Organization administrator;

· Authorized specialist;

· A specialist with the right to sign a contract (only for organizations with the “Customer” role);

· A specialist with the right to send a draft contract to a procurement participant (only for organizations with the role of “Authorized Body” or “Customer”).

User rights

The table shows user roles and the actions that can be performed depending on the user role. An OOS EDS key certificate may contain several OOS user roles.

Role of the organization	User Role	Actions available on the site
	Organization administrator	· Viewing applications for registration of users of an organization with the roles “Authorized specialist”, “Specialist with the right to sign a contract” (only for organizations with the role “Customer”), “Specialist with the right to send a contract template to a participant in placing an order”; · Confirmation of applications from users of an organization with the role of “Authorized Specialist”, “Specialist with the right to sign a contract” (only for organizations with the role of “Customer”), “Specialist with the right to send a draft contract to the procurement participant”; · Assigning access rights to users; · Blocking/unblocking users of an organization · Registration of separate divisions of the organization and assignment of an area of ​​access to the organization’s orders; · View a list of separate divisions of the organization; · Editing information about separate divisions of the organization; · Blocking/unblocking of separate units; · Assigning a separate unit to the user, the unit to which he belongs.
Specialized organization	Organization administrator	· Editing user registration data not included in the digital signature key certificate. Address Email and position generated on the basis of the EDS key certificate data can be changed by the user; · Editing contact information in the organization’s registration data; · Registration of organization users with the “Specialist” role; · Registration of the right to place orders by a specialized organization on behalf of the customer (only for organizations with the role “Specialized Organization”); · Registration of the right to place orders by a specialized organization on behalf of an authorized body (only for organizations with the role of “Specialized Organization”); · Viewing user access rights when working with organizations of the Customer/Authorized Body; · Blocking/unblocking users of the organization.
Supervisory authority Operator of the all-Russian official website Electronic operator trading platform	Organization administrator	· Editing user registration data not included in the digital signature key certificate. The email address and position generated based on the EDS key certificate data can be changed by the user; · Editing contact information in the organization’s registration data; · Viewing applications for registration of users of an organization with the role of “Authorized Specialist”; · Confirmation of applications from users of the organization with the role of “Authorized Specialist”; · Registration of organization users with the “Specialist” role;
Financial authority	Organization administrator	· Editing user registration data not included in the digital signature key certificate. The email address and position generated based on the EDS key certificate data can be changed by the user; · Editing contact information in the organization’s registration data; · Viewing applications for registration of users of an organization with the role of “Authorized Specialist”; · Confirmation of applications from users of the organization with the role of “Authorized Specialist”; · Assigning access rights to organizational users; · Blocking/unblocking users of the organization.
Customer	Specialist with the right to sign a contract	· Editing user registration data not included in the digital signature key certificate. The email address and position generated based on the EDS key certificate data can be changed by the user; · Signing a state or municipal contract based on the results of an open auction in electronic form.
Customer, Authorized body	A specialist with the right to send a draft contract to a procurement participant	· Editing user registration data not included in the digital signature key certificate. The email address and position generated based on the EDS key certificate data can be changed by the user; · Sending a contract card containing a draft contract template to the procurement participant with whom the contract is being concluded.
Customer, Authorized body, Specialized organization	Authorized specialist	· Editing user registration data not included in the digital signature key certificate. The email address and position generated based on the EDS key certificate data can be changed by the user; · Perform functions for placing orders in personal account organizations in accordance with access rights, including legally significant operations (for specialized organizations, with the exception of functions for preparing and publishing protocols)
Supervisory authority	Authorized specialist	· Editing user registration data not included in the digital signature key certificate. The email address and position generated based on the EDS key certificate data can be changed by the user; · Performing control functions in the field of placing orders in the organization’s personal account in accordance with access rights, including legally significant operations.
Operator of the all-Russian official website Electronic trading platform operator	Authorized specialist	· Editing user registration data not included in the digital signature key certificate. The email address and position generated based on the EDS key certificate data can be changed by the user; · Performing functions in the organization’s personal account in accordance with access rights, including legally significant operations.
Financial authority	Authorized specialist	· Editing user registration data not included in the digital signature key certificate. The email address and position generated based on the EDS key certificate data can be changed by the user; · Confirmation of the right of the Authorized Body to place orders from Customers.

Appendix 2

User roles for the GMU website

User roles specified in ES key certificates:

· Work with GMU. ES of the Organization Administrator;

· Work with GMU. ES of the Authorized Specialist.

An ES key certificate may contain several user roles.

The actions available for completing the procedure for generating and providing information about an institution on the State Medical University website, depending on the user’s role, can be found in Section III of the Order of the Federal Law No. 000 of December 29, 2011 “On approval of the requirements for the procedure for generating structured information about the institution and electronic copies of documents posted on the official website on the Internet."

Notary- an authorized specialist in the field of jurisprudence, dealing with notarial matters. The main task of the employee is to certify the authenticity of documents passing through his hands. Since notary transactions are the most frequent “victims” of fraudsters, the work is very responsible and requires extreme care from the specialist.

A Moscow notary, just like a notary of any other city, must have a legal education. In this profession, the basis is knowledge of the peculiarities of document preparation and the necessary list of papers for concluding various types of transactions. A notary can carry out activities in a public or private notary office, as well as in court.

In what cases is it necessary to do without a notary?

A notary protects the rights and legitimate interests of citizens and legal entities. All actions are performed by him on behalf of the state and have absolute force. Typically, a specialist is contacted when selling/buying an apartment, registering a business, drawing up a power of attorney, entering into an inheritance, etc. Particularly prudent citizens resort to the help of a professional, even in cases where this is not mandatory, in order to protect the transaction from possible risks.

Notary services include:

• · Certification of transactions (agreements);
• · Drawing up wills and issuing relevant certificates;
• · Registration of consents (child’s trip abroad, etc.);
• · Establishing the authenticity of translations, signatures, copies of documents;
• · Execution of writs of execution (to collect a sum of money);
• · Reception of documents for storage, etc.

Many Moscow notaries are qualified specialists who know their business. The best indicators of a company’s reputation are, of course, the presence of many positive reviews about it and its long existence. You can also ask the employee to show a license for the right to conduct notarial activities - he does not have the right to refuse.

The cost of notary services depends on the person applying (individual or legal), on the prestige of the office and its location in a particular city.

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